McNair Farms Community Association, Inc. (Master) 2016 Annual Meeting:
DATE: Wednesday, May 18, 2016
PLACE: McNair Farms Community Center
2491 McNair Farms Drive
Herndon, VA 20171
TIME: 6:30 P.M. – Registration and Reception (Light refreshments served)
7:00 P.M. – Annual Meeting
PURPOSE: 1. To update Association Members on Association activities.
2. Conduct any other business of the Association that may properly come
before the meeting.
3. To elect directors.
Please plan on attending this important meeting! This will be your best opportunity to learn what’s going on in your Community. If you cannot attend, please complete and submit the enclosed proxy form to the Association in time to be received before the meeting. Completed Proxy Forms may be mailed to the Association’s Business Office address printed on the form, or left in the drop box outside the office or send by email to firstname.lastname@example.org. You may also have a friend carry your completed Proxy Form in with them on the evening of the meeting.
Additionally, the Association will conduct two door prize drawings at the conclusion of the meeting.
1. Attendance Prize
One name will be drawn from the actual attendees (one name per address) of the meeting. The name selected will win a cash prize in an amount equal to one 2016 semi-annual assessment.
2. Proxy Prize
One name will be drawn from the proxies received. The name selected will win a cash prize in an amount equal to one 2016 semi-annual assessment
2016 Proxy Form
2016 Proxy Form
SEMI-ANNUAL ASSESSMENTS 2016
The McNair Farms Master Association Board of Directors approved the 2016 budget at a September meeting. We are happy to report that there will be no increase to your assessment in 2016. The board was able to negotiate no increase in some contracts for next year and reduce the costs associated with the pool thus allowing your assessments to remain the same in 2016.
The 2015 semi-annual assessments are due January 1, 2016 and July 1, 2015. Your January 1, 2016 invoice is included with the mailing of this newsletter. If you haven’t received the invoice with this newsletter, please call the office.
To avoid late fees, please consider signing up for automatic debit with Capitol Property Management at 703-707-6404 and complete and submit an Automatic Debit form along with a “void” check from your bank account.
McNair Farms has launched a new pool registration form online. Resident's are now able to complete this without scheduling an appointment at the office.
1. Complete online registration form
2. Fax proof of address to the office at 703-713-6164. Copy of drivers license or lease agreement preferred.
3. Once completed/verified, the office will leave your passes at the pool for pick-up from the lifeguards during pool hours.
Please be advised this is for resident's only. Outside Members are asked to schedule an appointment at 703-713-6111
The approved 2016 budget was sent in the mail with invoices mid-December.
Newly Adopted Resolutions:
The Association has adopted two new resolutions as mandated by the state of Virginia. If you wish to receive this by mail at no cost, please contact the office at 703-713-6111 or request via email at email@example.com Please add these documents to your records. Additionally, we would like to provide you with this brief on what these resolutions entail.
Resolution Regarding Examination & Copying of Records (No. 2012-01)- Pursuant to House Bill 1741 from the 2011 General Assembly Legislative Session, Virginia homeowner associations will now be required to adopt a policy outlining the costs for charges to be incurred by a Member that request to review and copy the Association’s books and records. In the future, the Board may amend this cost schedule without amending the entire resolution.
Resolution Regarding Complaint Process Procedures (No. 2012-02) -The Common Interest Community Board’s Ombudsman Regulations have been approved by the Governor and became effective July 1, 2012. One of the requirements under the newly adopted regulations is that all Common Interest Communities (i.e., condominium associations, as well as property owners associations, and real estate cooperatives) adopt a written complaint process by which members and residents of the association can challenge “adverse decisions” made against them by the Association.
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